You're Almost Certainly Overpaying for Microsoft 365. We'll Tell You Exactly How Much.
Our License Optimization Review audits your entire M365 tenant, identifies waste, and gives you a right-sizing plan you can act on immediately — a quantified savings number in two weeks, with no disruption to your users.
Six Areas, Examined in Detail
The average mid-market organization wastes 18–25% of its Microsoft 365 spend. We find it by looking at six things — using real data, not assumptions.
License Assignment
Every assigned, unassigned, and active license across your tenant — so you can see exactly what you're paying for and who's actually using it.
90-Day Usage Data
Real activity across Exchange, Teams, SharePoint, OneDrive, and Copilot — the difference between who has a license and who needs one.
User Persona Mapping
We classify every user as frontline, knowledge worker, or power user — because they don't all need the same license tier.
SKU & Tier Fit
Whether each user belongs on E5, E3, F3, or Business — and where you can move down a tier without losing anything that's used.
Advanced Feature Use
eDiscovery, advanced compliance, and security add-ons are only worth E5 where they're actively used. We confirm where that's true.
Renewal Position
The timing and terms of your upcoming Microsoft renewal, so the savings plan lines up with your next negotiation window.
A Number, a Plan, and a Path to Get There
Everything is documented and built for a CFO or board to sign off on.
- A quantified annual savings number — what you'll save, in dollars, not percentages.
- A right-sizing plan — every user mapped to the correct license tier.
- A migration sequence — how to make the changes with zero user disruption.
- Renewal negotiation guidance — what to ask Microsoft for, and when.
- An executive summary report — written for your CFO or board.
A regional financial services firm with 85 users was on E5 across the board. We moved 40 users to E3 and 12 frontline workers to F3, retaining E5 only where advanced compliance and eDiscovery were actively used. Annual savings: $28,400 — and the audit paid for itself in the first month.
The Five Patterns We Find Most Often
E5 Across the Board
Everyone on the top tier when most users never touch advanced compliance, eDiscovery, or Defender for Endpoint Plan 2.
Unassigned but Paid Seats
Licenses bought for growth or left behind by departed employees — still billing every single month.
Duplicate Tooling
Paying a third party for capabilities you already own inside Microsoft 365 — backup, MDM, or email security.
Frontline on Knowledge-Worker Licenses
Shift, field, and shop-floor staff on E3 or E5 when F-series fits their needs at a fraction of the cost.
Forgotten Add-Ons
Standalone Power BI, Visio, or Project licenses assigned once and never reviewed again.